Job Description

• Perform secretarial and administrative support duties for Dept.
• Perform secretarial and administrative support duties for Sr. Vice President
• Carry out basic administration and paperwork process (photocopy/scan, dispatching and filing of documentation
• Prepare, verify, issue and store internal and external paperwork and correspondence (letters, faxes, memo, minutes, presentations etc).
• Take telephone calls, politely assist callers and where necessary take messages or redirect.
• Represent first point of contact for visitors to the company, ensure they have badges, are aware of company safety guidelines and evacuation procedures, ensure they are conducted to their meeting place and are offered drinks etc.
• Organize and actively contribute to the organization of meetings, preparation of documents, conferences & business events in coordination with various parties.
• Maintain manager agendas and input key events into management calendar.
• Register record and dispatch incoming and outgoing mail/reports through appropriate channels and ensure proper completeness such as proof-reading, monitoring of signatures, etc.
• Maintain appropriate filing system by organizing, archiving, controlling and retrieving produced/received documents/reports (e.g. assigning codes etc.)
• Manage the occupancy of meeting rooms and coordinate the required arrangements for meetings,
• Carry out general administration/process administrative documents (e.g. checking timesheets, coordinating leave plans for supported team, issuing requisitions, arrange flight/hotel reservation)
• Communicate with internal/external parties to ensure coordination of business processes (eg. availability of offshore travel documents by personnel and contracting companies etc.)
• Requisition standard goods/stationery for the department/section
• Actively contribute to the general cleanliness, hygiene and safety of the premises and to the observance of company rules and procedures,
• Ensure confidentiality of information and security of critical documentation

Job Requirements:

The candidate will contribute to the overall effectiveness of the business by performing secretarial duties, providing administrative / technical support, and carrying out clerical tasks within the entity of assignment

Minimum Requirements & Qualification:

• Minimum Qualification required for the position – Degree holder in any suitable discipline
• Good Computer knowledge, Proficient in MS Office (Word, Excel and Power Point).
• Excellent Communication skills in English ( First language)
• Good organization skills, Extrovert, Multitasking, team player, meeting and greeting Local French Oil and Gas Industry top level management.
• 5 years experience preferably in administration.

Other details

 Experience - Oil & Gas Industry, FMCG, Manufacturing

Age Bracket  - 25 ~ 30 y/o)

Salary offered for the position ( between AED 12000 – 14000 max.)

Starting Date       :    A. S .A. P.

Period required    :    Till 31/12/2020 with possible extension

Work Location     :    Office Based in  Abu Dhabi Mall, 

URGENT POSITION

immediately available and ready to join as soon as possible

***hr@spark.ae